6 Best PMO software tools to check out in 2024

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To run an effective PMO, expertise alone doesn’t cut it. It's crucial that you’ve got the right tools to deliver maximum value against strategic objectives. There are a few particular areas that PMO software tools can help you to deliver value such as, streamlining processes, enhancing collaboration, and driving efficient decision-making.  

As we enter 2024, the landscape of Project Management Office (PMO) software tools continues to evolve, providing you with a wide range of options to meet your needs. 

In this article, we’ll explore PMO tools and unveil the top six software tools for 2024.  

Whether you're an experienced PMO professional or a forward-thinking business leader seeking the perfect solution for your organisation, this guide is your gateway to unlocking the limitless potential of the latest PMO software in the ever-moving Project Economy.  

What is a PMO software tool? 

According to Gartner, by 2025, strategic business value measures will become the mainstream focus for 75% of PMOs. It aims to standardise the way projects are executed and introduce economies of repetition. By creating project management standards, offering guidance and assistance and promoting collaboration, your PMO ensures that projects are aligned with the strategic objectives of the organisation. 

To optimise the efficiency and output of your PMO, it’s really important to have a centralised platform with Project Portfolio Management (PPM) capabilities. PPM software helps you handle multiple projects at the same time by organising resources and activities across different project portfolios. It also helps you to maintain interdependencies between projects, programmes, and portfolios, providing a comprehensive view of ongoing projects, resources, and finances.  

PPM software is particularly beneficial for organisations with multiple departments, teams, and projects. It allows you to monitor project progress, identify potential issues, and make informed decisions regarding resource allocation and project prioritisation. With real-time tracking and reporting, you can stay updated on project status, identify risks, and ensure projects remain on schedule and within budget. Collaboration tools within the software promote effective communication and teamwork among your project teams.  

Overall, a well-implemented software solution for PMOs is essential for successful project completion, efficient resource allocation, and effective decision-making to drive organisational success. 

Our Top 6 List and Breakdown

Fluid 

Fluid is a dynamic platform tailored for PMOs like you. Fluid is designed to streamline processes, enhance collaboration, and facilitate decision-making. Its user-friendly interface and comprehensive capabilities make it an ideal choice for PMOs aiming to improve efficiency and project outcomes.  

Suitability for PMOs 

Fluid is purpose-built for PMOs. Firstly, it offers real-time and centralised access to all portfolio and project data, keeping your team informed and on the same page. This enhanced transparency significantly reduces the likelihood of miscommunication and guarantees that everyone is aligned towards the same objectives.  

Secondly, Fluid provides advanced reporting tools. Track project performance and identify potential issues early. Identifying risks earlier helps you to plan better for them and overcome them more quickly.  

Lastly, its powerful scheduling features greatly assist you in the efficient allocation of resources, ensuring that project timelines are consistently met. 

Key features  

• All-in-one software to centralise all project data for enhanced transparency 
• AI-powered governance highlighting project exceptions through machine learning 
• Real-time updates and notifications 
• Powerful reporting and analytics tools 
• Task and resourcing capabilities 
• Collaboration tools such as shared calendars and discussion boards 
• Project intake capabilities to prioritise the right projects 
• Advanced financial capabilities for accurate tracking  

G2 review: 4.8 out of 5 

Oracle Primavera  

Oracle Primavera is a well-known solution for PMOs. Primavera is set up to enhance processes, boost collaboration, and bolster decision-making. Its extensive feature set makes it a good choice for PMOs.  

Suitability for PMOs 

Primavera is particularly fitting for PMOs for various reasons. For starters, it enables real-time and centralised access to project data, fostering your team’s alignment and informed decision making. Primavera also includes robust reporting tools, allowing you to monitor project performance and spot potential issues at the earliest. Lastly, its scheduling capabilities greatly aid in efficient resource allocation to ensure consistent meeting of project timelines. 

Key features  

• Comprehensive project portfolio management capabilities 
• Advanced planning and scheduling for tasks 
• Risk analysis and mitigation features 
• Collaborating work environment including sharing of project-related documents 
• Customisable reporting and analytics 

G2 review: 4.4 out of 5 

Wrike 

Wrike is another project management tool that PMOs can use. This software aims to optimise processes, stimulate collaboration, and strengthen decision-making. Boasting an intuitive interface coupled with a comprehensive array of features, Wrike is a popular go-to for boosting productivity and project success.  

Suitability for PMOs 

Wrike is another good choice for PMOs owing to its versatile and collaborative features. With customisable dashboards, Gantt charts, and real-time collaboration, Wrike provides a centralised hub for overseeing project portfolios. Its resource management tools, time tracking, and automation capabilities contribute to efficient project planning and execution. Integration with other essential business tools enhances connectivity and streamlines workflow, making Wrike a valuable asset for PMOs seeking a comprehensive and user-friendly project management solution. 

Key features 

• Centralised project information for enhanced transparency 
• Real-time updates and alerts 
• Advanced reporting and analytics tools 
• Task and resource planning capabilities 
• Collaboration tools including shared calendars and discussion forums 
• Integration potential with other software  

G2 review: 4.2 out of 5 

Microsoft Project  

Microsoft Project is another top-tier tool for the effective management of project portfolios. This software aims to streamline processes, encourage collaboration, and bolster informed decision-making. With an extensive range of features, Microsoft Project has been a well-known software solution for quite some time, known to promote project success.   

Suitability for PMOs 

Microsoft Project stands out as it offers centralised access to project information, fostering team synchronisation and facilitating informed decision-making. Additionally, Microsoft Project comprises of robust reporting tools, allowing you to monitor project performance and adjust quickly as needed. Its potent scheduling functionalities significantly aid in efficient resource allocation to consistently meet project deadlines.  

Key features 

• Centralised project information for increased transparency 

• Advanced reporting and analytics tools 
• Task and resource planning capabilities 
• Collaboration tools including shared calendars and discussion forums 
• Integrations 

G2 review: 4 out of 5 

Jira 

Jira is a popular project management tool designed with the intention to help teams plan, track, and manage software development projects. This software aims to streamline workflows, encourage team collaboration, and improve transparency and traceability. Boasting an easy-to-navigate interface, coupled with extensive features, Jira is a good choice for project management teams looking to optimise their software development processes. 

Suitability for PMOs 

Jira stands out as a good tool for PMOs due to its adaptability across various methodologies. Its centralised platform fosters collaboration, essential for PMOs overseeing complex projects, while customisable workflows cater to unique project needs. Jira's robust reporting and analytics empower data-driven decision-making, and seamless integration with third-party tools streamlines overall project management efforts. With scalability to accommodate your growing portfolios, Jira remains a versatile and comprehensive solution for PMOs aiming to enhance project visibility, collaboration, and efficiency.  

Key features 

• Agile project management  
• Centralised project data 
• Comprehensive reporting  
• Customisable workflows 
• Resource planning capabilities 
• Collaboration tools  

G2 review: 4.3 out of 5 

Asana  

Asana helps teams organise, track, and manage all of their work, simplifying team-based work management. It's a versatile software that enhances workflows, promotes team collaboration, and boosts transparency and traceability. With an intuitive interface and a wide array of features, Asana is becoming a preferred choice for project management teams seeking to enhance their work efficiency and overall productivity. 

Suitability for PMOs 

Asana is a good choice for PMOs due to its intuitive design and robust collaboration features. With its user-friendly interface, Asana simplifies task management, project tracking, and team collaboration for PMOs.  

The flexible project views, including boards, timelines, and lists, cater to diverse project management preferences. Asana's communication tools, like task comments, attachments, and real-time updates, foster seamless collaboration among team members. Additionally, Asana's integration capabilities connect PMOs with other essential tools, enhancing workflow efficiency. Ultimately, Asana's versatility and collaborative functionalities optimise project execution and communication for PMOs. 

Key features 

• Simple task and project management  
• Flexible project views 
• Extensive reporting and analytics tools 
• Workload and resource management planning and tracking  
• Robust collaboration tools such as task comments and file attachments  

G2 review: 4.3 out of 5 

Choosing PMO software 

When choosing PMO software for your organisation, there are several factors to consider.   

Firstly, identify your organisation's specific needs. Don't get lost in the sea of features that you may never use. Choose software that aligns with your current workflow and has functionalities that address your unique project management challenges.  

Secondly, consider the software's ability to integrate with other tools that your organisation is already using. For seamless collaboration and data exchange, PMO software that can integrate with your existing infrastructure is essential.  

Next, understand the software's scalability. As your organisation grows, and your PMO matures, your software should be able to accommodate this growth without compromising performance.   

Finally, pay attention to what level of customer support you get. Even with the most user-friendly software, issues may arise, and having responsive customer support can make all the difference. Before settling on any PMO software, make sure you evaluate the software based on these points to make an informed decision that will benefit your organisation. 

Are you ready to start using PMO software? Take a look at demo of Fluid or let our team show you around and transform your PMO processes.